Updating the Electoral Register
Each year, Household Enquiry Forms are sent to every house in Broxtowe for you to tell us who lives at your address. We send intial forms in August, reminder forms in September and then canvassers make personal visits to properties in October and November.
You should check the information on the form and then confirm or amend the details as soon as possible to avoid receiving a reminder or a visit from one of our canvassers. You must respond to this form every year to ensure that your name appears on the Electoral Register.
There are two registers. Why?
Electoral registration officers must keep two registers - the electoral register and the open register.
The electoral register lists the names and addresses of everyone who is registered to vote in public elections.
The register is used for electoral purposes - such as making sure only eligible people can vote - and for other limited purposes specified in law. The personal data in the register must always be processed in line with data protection legislation. Information on who uses the full electoral register can be found in the document at the bottom of this page.
The open register is an extract of the electoral register, but it is not used for elections. It can be bought by any person, company or organisation. For example, it is used by businesses and charities to confirm name and address details. The personal data in the register must always be processed in line with data protection legislation. Information on who may use the open register can be found in the document at the bottom of this page.
Your name and address will be included in the open register unless you ask for them to be removed. Removing your details from the open register would not affect your right to vote and you can do this by completing this form. Your details will be removed from any future open register but cannot be removed from any open register that has already been published.
Inspection of the Electoral Register
The current electoral register and monthly alteration notices are available for inspection under supervision at the Council Offices, Foster Avenue, Beeston from Monday to Friday between 10:00am and 12:00pm and 2:00pm and 4:00pm.
Previous years' registers can only be viewed once they are over 10 years old. They are available at the Nottinghamshire Archives. You can find more information and contact details for the Nottinghamshire Archives here.
Please note that in accordance with the Representation of the People (England and Wales) (Amendment) Regulations 2002, the following rules apply to everyone inspecting the full register of electors:
Extracts from the register may be recorded only by making hand written notes. Photocopying or electronic recording are not permitted by law.
Information taken from the register must not be used for direct marketing purposes (as per section 11(3) of the Data Protection Act 1998), unless the information has been published in the open version of the register.
Under these regulations, anyone who fails to observe these conditions is committing a criminal offence. The penalty is a fine of up to £5,000.
Buying the Open Register
The open register is publicly available and can be bought, whole or in part, and used for any purpose. Information on the cost of buying the open register is available from Electoral Services.