There are two registers. Why?
Electoral registration officers must keep two registers - the electoral register and the open register.
The electoral register lists the names and addresses of everyone who is registered to vote in public elections.
The register is used for electoral purposes - such as making sure only eligible people can vote - and for other limited purposes specified in law. The personal data in the register must always be processed in line with data protection legislation.
The open register is an extract of the electoral register, but it is not used for elections. It can be bought by any person, company or organisation. For example, it is used by businesses and charities to confirm name and address details. The personal data in the register must always be processed in line with data protection legislation.
More information regarding who can use the full electoral register is available in our Users of the two versions of the register guide. (.pdf) (20.7KB) (Opens in a New Window)
Your name and address will be included in the open register unless you ask for them to be removed. Removing your details from the open register would not affect your right to vote and you can do this by completing the Remove Me From the Open Register online form. (Opens in a New Window) Your details will be removed from any future open register but cannot be removed from any open register that has already been published.
Inspection of the Electoral Register
The current electoral register and monthly alteration notices are available for inspection under supervision at the Council Offices, Foster Avenue, Beeston from Monday to Friday between 10:00am and 12:00pm and 2:00pm and 4:00pm.
Previous years' registers can only be viewed once they are over 10 years old. They are available at the Nottinghamshire Archives. You can find more information by contacting the Nottinghamshire Archives. (Opens in a New Window)
Please note that in accordance with the Representation of the People (England and Wales) (Amendment) Regulations 2002, the following rules apply to everyone inspecting the full register of electors:
Extracts from the register may be recorded only by making hand written notes. Photocopying or electronic recording are not permitted by law.
Information taken from the register must not be used for direct marketing purposes (as per section 11(3) of the Data Protection Act 1998), unless the information has been published in the open version of the register.
Under these regulations, anyone who fails to observe these conditions is committing a criminal offence. The penalty is a fine of up to £5,000.
Buying the Open Register
The open register is publicly available and can be bought, whole or in part, and used for any purpose. Information on the cost of buying the open register is available from Electoral Services.